{"id":3,"date":"2025-10-09T09:13:00","date_gmt":"2025-10-09T09:13:00","guid":{"rendered":"https:\/\/nexatms.com\/nexatms\/?page_id=3"},"modified":"2025-11-09T17:30:18","modified_gmt":"2025-11-09T17:30:18","slug":"privacy-policy","status":"publish","type":"page","link":"https:\/\/nexatms.com\/privacy-policy","title":{"rendered":"Privacy Policy"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-page\" data-elementor-id=\"3\" class=\"elementor elementor-3\">\n\t\t\t\t<div class=\"elementor-element elementor-element-196070ab e-flex e-con-boxed e-con e-parent\" data-id=\"196070ab\" data-element_type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-25432a36 elementor-widget elementor-widget-text-editor\" data-id=\"25432a36\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t\n<h3 class=\"wp-block-heading\" data-start=\"5551\" data-end=\"5576\"><strong data-start=\"5555\" data-end=\"5576\">Purpose of Policy<\/strong><\/h3>\n<p data-start=\"5577\" data-end=\"6004\">This Privacy Policy outlines how <strong data-start=\"5610\" data-end=\"5649\">Rayford Holdings Inc. (dba NexaTMS)<\/strong> collects, uses, protects, and manages personal and professional information provided by users, partners, and applicants. NexaTMS is committed to maintaining the confidentiality and integrity of all collected data in accordance with U.S. federal law, the <strong data-start=\"5904\" data-end=\"5949\">General Data Protection Regulation (GDPR)<\/strong>, and the <strong data-start=\"5959\" data-end=\"6001\">California Consumer Privacy Act (CCPA)<\/strong>.<\/p>\n<hr data-start=\"6006\" data-end=\"6009\" \/>\n<h3 data-start=\"6011\" data-end=\"6037\"><strong data-start=\"6015\" data-end=\"6037\">1. Data We Collect<\/strong><\/h3>\n<p data-start=\"6038\" data-end=\"6150\">We may collect the following categories of information during registration, onboarding, or system interaction:<\/p>\n<ul data-start=\"6152\" data-end=\"6666\">\n<li data-start=\"6152\" data-end=\"6236\">\n<p data-start=\"6154\" data-end=\"6236\"><strong data-start=\"6154\" data-end=\"6179\">Personal Identifiers:<\/strong> Full name, date of birth, email address, phone number.<\/p>\n<\/li>\n<li data-start=\"6237\" data-end=\"6339\">\n<p data-start=\"6239\" data-end=\"6339\"><strong data-start=\"6239\" data-end=\"6264\">Professional Details:<\/strong> Company name, MC\/DOT number, EIN, certifications, or employment history.<\/p>\n<\/li>\n<li data-start=\"6340\" data-end=\"6439\">\n<p data-start=\"6342\" data-end=\"6439\"><strong data-start=\"6342\" data-end=\"6368\">Technical Information:<\/strong> IP address, browser type, device identifiers, and access timestamps.<\/p>\n<\/li>\n<li data-start=\"6440\" data-end=\"6568\">\n<p data-start=\"6442\" data-end=\"6568\"><strong data-start=\"6442\" data-end=\"6461\">Financial Data:<\/strong> ACH or bank details for carrier payments or subscription billing (stored via secure payment processors).<\/p>\n<\/li>\n<li data-start=\"6569\" data-end=\"6666\">\n<p data-start=\"6571\" data-end=\"6666\"><strong data-start=\"6571\" data-end=\"6590\">Uploaded Files:<\/strong> Resumes, W-9 forms, insurance certificates, and compliance documentation.<\/p>\n<\/li>\n<\/ul>\n<hr data-start=\"6668\" data-end=\"6671\" \/>\n<h3 data-start=\"6673\" data-end=\"6707\"><strong data-start=\"6677\" data-end=\"6707\">2. Purpose and Use of Data<\/strong><\/h3>\n<p data-start=\"6708\" data-end=\"6784\">Collected data is used to support NexaTMS\u2019s internal functions, including:<\/p>\n<ul data-start=\"6785\" data-end=\"7069\">\n<li data-start=\"6785\" data-end=\"6828\">\n<p data-start=\"6787\" data-end=\"6828\">Recruitment and applicant verification.<\/p>\n<\/li>\n<li data-start=\"6829\" data-end=\"6894\">\n<p data-start=\"6831\" data-end=\"6894\">Carrier onboarding, dispatch coordination, and load tracking.<\/p>\n<\/li>\n<li data-start=\"6895\" data-end=\"6940\">\n<p data-start=\"6897\" data-end=\"6940\">Payment processing and tax documentation.<\/p>\n<\/li>\n<li data-start=\"6941\" data-end=\"6999\">\n<p data-start=\"6943\" data-end=\"6999\">Platform improvement, analytics, and fraud prevention.<\/p>\n<\/li>\n<li data-start=\"7000\" data-end=\"7069\">\n<p data-start=\"7002\" data-end=\"7069\">Compliance with DOT, FMCSA, and other transportation authorities.<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"7071\" data-end=\"7153\">We do <strong data-start=\"7077\" data-end=\"7105\">not sell, trade, or rent<\/strong> any user data to external marketing entities.<\/p>\n<hr data-start=\"7155\" data-end=\"7158\" \/>\n<h3 data-start=\"7160\" data-end=\"7199\"><strong data-start=\"7164\" data-end=\"7199\">3. Data Sharing &amp; Third Parties<\/strong><\/h3>\n<p data-start=\"7200\" data-end=\"7319\">Information may only be shared with trusted partners and vendors who perform specific operational functions, such as:<\/p>\n<ul data-start=\"7320\" data-end=\"7512\">\n<li data-start=\"7320\" data-end=\"7370\">\n<p data-start=\"7322\" data-end=\"7370\">Cloud hosting providers (for platform uptime).<\/p>\n<\/li>\n<li data-start=\"7371\" data-end=\"7443\">\n<p data-start=\"7373\" data-end=\"7443\">Payment processors (e.g., Stripe, Plaid, or authorized ACH vendors).<\/p>\n<\/li>\n<li data-start=\"7444\" data-end=\"7512\">\n<p data-start=\"7446\" data-end=\"7512\">Legal and compliance partners for audits or government requests.<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"7514\" data-end=\"7634\">Each partner is bound by data protection agreements ensuring compliance with U.S. and international privacy standards.<\/p>\n<hr data-start=\"7636\" data-end=\"7639\" \/>\n<h3 data-start=\"7641\" data-end=\"7665\"><strong data-start=\"7645\" data-end=\"7665\">4. Data Security<\/strong><\/h3>\n<ul data-start=\"7666\" data-end=\"8027\">\n<li data-start=\"7666\" data-end=\"7719\">\n<p data-start=\"7668\" data-end=\"7719\">All user sessions use <strong data-start=\"7690\" data-end=\"7716\">SSL\/TLS 1.3 encryption<\/strong>.<\/p>\n<\/li>\n<li data-start=\"7720\" data-end=\"7804\">\n<p data-start=\"7722\" data-end=\"7804\">Sensitive data, including financial information, is encrypted using <strong data-start=\"7790\" data-end=\"7801\">AES-256<\/strong>.<\/p>\n<\/li>\n<li data-start=\"7805\" data-end=\"7919\">\n<p data-start=\"7807\" data-end=\"7919\">Internal access to personal data is strictly limited to authorized personnel under confidentiality agreements.<\/p>\n<\/li>\n<li data-start=\"7920\" data-end=\"8027\">\n<p data-start=\"7922\" data-end=\"8027\">Quarterly penetration testing and annual third-party audits are conducted to maintain system integrity.<\/p>\n<\/li>\n<\/ul>\n<hr data-start=\"8029\" data-end=\"8032\" \/>\n<h3 data-start=\"8034\" data-end=\"8069\"><strong data-start=\"8038\" data-end=\"8069\">5. User Rights and Controls<\/strong><\/h3>\n<p data-start=\"8070\" data-end=\"8120\">Users have the following rights under GDPR\/CCPA:<\/p>\n<ul data-start=\"8121\" data-end=\"8412\">\n<li data-start=\"8121\" data-end=\"8185\">\n<p data-start=\"8123\" data-end=\"8185\"><strong data-start=\"8123\" data-end=\"8134\">Access:<\/strong> Request a copy of personal data held by NexaTMS.<\/p>\n<\/li>\n<li data-start=\"8186\" data-end=\"8256\">\n<p data-start=\"8188\" data-end=\"8256\"><strong data-start=\"8188\" data-end=\"8203\">Correction:<\/strong> Request updates or corrections to inaccurate data.<\/p>\n<\/li>\n<li data-start=\"8257\" data-end=\"8338\">\n<p data-start=\"8259\" data-end=\"8338\"><strong data-start=\"8259\" data-end=\"8272\">Deletion:<\/strong> Request removal of data once the contractual relationship ends.<\/p>\n<\/li>\n<li data-start=\"8339\" data-end=\"8412\">\n<p data-start=\"8341\" data-end=\"8412\"><strong data-start=\"8341\" data-end=\"8357\">Restriction:<\/strong> Limit processing of specific information categories.<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"8414\" data-end=\"8515\">Requests can be made via <strong data-start=\"8439\" data-end=\"8462\"><a class=\"decorated-link cursor-pointer\" rel=\"noopener\" data-start=\"8441\" data-end=\"8460\">privacy@nexatms.com<\/a><\/strong> and will be processed within <strong data-start=\"8492\" data-end=\"8512\">10 business days<\/strong>.<\/p>\n<hr data-start=\"8517\" data-end=\"8520\" \/>\n<h3 data-start=\"8522\" data-end=\"8547\"><strong data-start=\"8526\" data-end=\"8547\">6. Data Retention<\/strong><\/h3>\n<ul data-start=\"8548\" data-end=\"8866\">\n<li data-start=\"8548\" data-end=\"8643\">\n<p data-start=\"8550\" data-end=\"8643\">Recruitment data is stored for <strong data-start=\"8581\" data-end=\"8611\">12 months post-application<\/strong> unless employment is granted.<\/p>\n<\/li>\n<li data-start=\"8644\" data-end=\"8804\">\n<p data-start=\"8646\" data-end=\"8804\">Active partner or carrier data remains on file for the duration of the business relationship and for <strong data-start=\"8747\" data-end=\"8758\">5 years<\/strong> after account closure (for audit purposes).<\/p>\n<\/li>\n<li data-start=\"8805\" data-end=\"8866\">\n<p data-start=\"8807\" data-end=\"8866\">After expiration, data is anonymized or securely deleted.<\/p>\n<\/li>\n<\/ul>\n<hr data-start=\"8868\" data-end=\"8871\" \/>\n<h3 data-start=\"8873\" data-end=\"8904\"><strong data-start=\"8877\" data-end=\"8904\">7. Cookies and Tracking<\/strong><\/h3>\n<p data-start=\"8905\" data-end=\"8995\">NexaTMS uses functional cookies for secure sessions, analytics, and performance metrics.<\/p>\n<ul data-start=\"8996\" data-end=\"9141\">\n<li data-start=\"8996\" data-end=\"9044\">\n<p data-start=\"8998\" data-end=\"9044\">No third-party advertising cookies are used.<\/p>\n<\/li>\n<li data-start=\"9045\" data-end=\"9141\">\n<p data-start=\"9047\" data-end=\"9141\">Users can disable cookies in their browser; however, this may affect platform functionality.<\/p>\n<\/li>\n<\/ul>\n<hr data-start=\"9143\" data-end=\"9146\" \/>\n<h3 data-start=\"9148\" data-end=\"9173\"><strong data-start=\"9152\" data-end=\"9173\">8. Policy Updates<\/strong><\/h3>\n<p data-start=\"9174\" data-end=\"9441\">This Privacy Policy may be revised periodically to reflect changes in law or business operations. Updates will be announced within the NexaTMS dashboard or via registered email notifications. Continued use of the system constitutes acceptance of the revised policy.<\/p>\n<hr data-start=\"9443\" data-end=\"9446\" \/>\n<h3 data-start=\"9448\" data-end=\"9478\"><strong data-start=\"9452\" data-end=\"9478\">9. Contact Information<\/strong><\/h3>\n<p data-start=\"9479\" data-end=\"9703\"><strong data-start=\"9479\" data-end=\"9518\">Rayford Holdings Inc. (dba NexaTMS)<\/strong><br data-start=\"9518\" data-end=\"9521\" \/>711 7th Street, Bloomington, Illinois 61704<br data-start=\"9564\" data-end=\"9567\" \/>\ud83d\udce7 <strong data-start=\"9570\" data-end=\"9593\"><a class=\"decorated-link cursor-pointer\" rel=\"noopener\" data-start=\"9572\" data-end=\"9591\">privacy@nexatms.com<\/a><\/strong><br data-start=\"9593\" data-end=\"9596\" \/>\ud83d\udcde <strong data-start=\"9599\" data-end=\"9630\">217-800-2113 \/ 309-831-8910<\/strong><br data-start=\"9630\" data-end=\"9633\" \/>Official Website: <a class=\"decorated-link\" href=\"https:\/\/www.nexatms.com\" target=\"_new\" rel=\"noopener\" data-start=\"9651\" data-end=\"9701\">https:\/\/www.nexatms.com<\/a><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Who we are Suggested text: Our website address is: https:\/\/nexatms.com\/nexatms. Comments Suggested text: When visitors leave comments on the site [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"open","template":"","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"class_list":["post-3","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/nexatms.com\/wp-json\/wp\/v2\/pages\/3","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/nexatms.com\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/nexatms.com\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/nexatms.com\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/nexatms.com\/wp-json\/wp\/v2\/comments?post=3"}],"version-history":[{"count":3,"href":"https:\/\/nexatms.com\/wp-json\/wp\/v2\/pages\/3\/revisions"}],"predecessor-version":[{"id":559,"href":"https:\/\/nexatms.com\/wp-json\/wp\/v2\/pages\/3\/revisions\/559"}],"wp:attachment":[{"href":"https:\/\/nexatms.com\/wp-json\/wp\/v2\/media?parent=3"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}